We recommend reaching out 8–12 weeks before your event for larger conferences and 4–6 weeks for smaller meetings. That said, we regularly accommodate faster timelines — call us and we'll tell you what's realistic. The earlier you engage us, the more thorough our advance and planning process can be, which directly improves show quality.
We work directly with event planners, conference directors, association teams, and corporate event managers — not just through venue-preferred vendor lists. In fact, many clients come to us because they want an independent AV company they control directly, without venue markups or third-party middlemen. We're happy to coordinate with venue AV teams when required.
Yes — we operate nationwide. We have experienced local crew in most major markets which reduces freight and travel costs significantly. Any travel and freight costs are itemized transparently in your proposal — no surprises. We'll give you a full production budget breakdown before you sign anything.
We support events from 50-person board meetings to 10,000-person general sessions and everything in between. Our equipment inventory and crew scale up or down based on your specific needs. Whether it's a single breakout room or a full multi-day conference with a main stage, five breakouts, and a general session — we scope it and price it accordingly.
Every show-critical component has a hot backup or a tested failover path. We run redundant wireless systems, backup video signal paths, redundant streaming encoders, and spare cable runs on all critical connections. We also hold pre-show system checks and rehearsals so potential failure points are identified before the audience walks in — not during the keynote.
Yes. We're experienced working alongside venue-preferred AV contractors, hotel AV teams, and third-party partners. We coordinate in advance to define scope, infrastructure handoffs, and integration points. In some cases, we take full production control; in others, we layer our expertise and equipment on top of what the venue provides. We'll advise you on what makes sense for your specific situation.
Custom quotes only — no generic packages. Every event is different in scope, venue, audience size, session schedule, and technical requirements. A templated package would either over-charge you for things you don't need or leave out things you do. We scope each event individually and give you a transparent line-item proposal you can review, adjust, and approve.
The more detail, the better — but at minimum: event dates, venue (or city), expected attendance, number of sessions and rooms, and what services you're looking for. If you have a run-of-show or program schedule, even a draft version helps us scope accurately. Fill out the quote form and we'll follow up within 24 hours with questions and an initial budget range.
Always. We never drop off equipment and leave. A dedicated Technical Director and full crew are on-site for the duration of your event — from load-in through strike. Your TD is your single point of contact, on headset, managing all technical elements in real time. If something needs to change mid-show, we handle it without bothering you.